Electronic Theses & Dissertations Formatting Support

Welcome to the ETD Formatting Support Guide
The UM Libraries support the University’s Electronic Thesis and Dissertation (ETD) database submission program by providing assistance with the final steps of the process. We help students convert their theses and dissertations into a properly formatted PDF.  See the Conversion Guides tab above for instructions on using Microsoft Word and Adobe Acrobat Professional to create the final PDF. Below are ways that you can work with our support team.
Graduate School Guidelines
Be sure to visit the Graduate School's website for the most up-to-date guidelines on Electronic Theses and Dissertations.

Before You Begin Writing
Templates and Formatting Guidelines 
Make an Appointment
Make an Appointment

Book half hour or hour appointments with an Information Specialist for basic formatting support. Please describe any issues you are experiencing and upload a document, if applicable, when arranging an appointment. To schedule an appointment, email us at dfs@miami.edu.
Drop In Assistance
Drop In Assistance

Drop in for assistance at the Information & Research Desk in the Otto G. Richter Library. Information Specialists can assist with answering questions, quick conversions, and scheduling an appointment, if needed.
Contact the ETD Support team at dfs@miami.edu. We will respond to your email within 24-48 hours.

Conversion Guides

Access version-specific instructions on how to convert your Word document to a compliant Portable Document Format (PDF). Adobe Acrobat Professional is available on all computers in the Richter Library. For more assistance, please contact dfs@miami.edu.
Guidelines for Macintosh - Microsoft Word
Troubleshooting your Electronic Thesis or Dissertation
The basics of embedding fonts, formatting page numbers, and formatting tables are explained below.  For more assistance, please contact dfs@miami.edu.
Embedding Fonts
Fonts must be properly embedded into the final PDF file before being uploaded to the ETD database. Here is a quick guide on how to easily embed fonts into your PDF.
Formatting Document Page Numbers
Formatting page numbers for dissertations involves knowing how the header and footer settings work in Microsoft Word. This guide can help you understand these settings along with how to properly create section breaks.
Formatting Tables in Word
You may need to properly display charts and tables in your dissertation. Here's a short guide docx  on how to properly format these types of data.